Building a future-ready security and data governance framework for an Irish university

The Challenge

The university faced significant data security and compliance challenges due to a limited security footprint. At the outset, there was no modern endpoint protection in place and no formal data classification or labelling for the vast amount of information stored across academic and administrative systems.

Given the scale of the institution and the sensitivity of its data, securing and governing information was a critical concern. The university needed a clear roadmap to address identity management, data security, and governance, while aligning with wider IT transformation and regulatory objectives.

Key Challenges

• Data protection: Securing sensitive academic, research, and personal data
• Visibility: Limited insight into where sensitive data was stored and how it was used
• Governance: No formal data classification or labelling framework
• Endpoint security: Devices lacked modern protection
• Strategic alignment: Need for a future-ready security roadmap

The Solution

CWSI partnered with the university through the Microsoft Cyber Security Investment (CSI) programme to deliver a Data Security engagement as a proof-of-concept.

The engagement assessed the existing security posture, identified key risks, and demonstrated the value of Microsoft’s integrated security and compliance capabilities. The resulting recommendations and roadmap were used to build a business case for long-term investment in a comprehensive Microsoft security platform.

Key elements of the solution included:

• Data Security engagement delivered through the CSI programme
• Assessment of identity, endpoint, and data security gaps
• Development of a comprehensive security and governance roadmap
• Strategic guidance aligned to education sector compliance requirements
• Board-level business case to support license uplift

The Result

The university transitioned from a limited security baseline to a comprehensive, Microsoft-powered security and governance strategy.

Key Outcomes

• Approved uplift of the entire estate to Microsoft 365 A5
• Deployment of Microsoft Purview for data classification and governance
• Improved visibility and control of sensitive information
• Clear, phased roadmap for identity, endpoint, and data security
• Strong foundation for ongoing cyber resilience and compliance

Why CWSI

CWSI’s blend of strategic advisory services and deep Microsoft security expertise enabled the university to move beyond tactical fixes and adopt a scalable, long-term approach to cyber security and data governance. By delivering a structured proof-of-value engagement and clear roadmap, CWSI helped senior stakeholders confidently invest in a future-ready security posture.

“I’ve had the opportunity to work with CWSI across multiple organisations, and each time their professionalism and expertise have stood out. Their consultants are highly trained, meticulous, and consistently deliver outstanding results. The strategic insight they bring has helped us significantly mitigate risks within our environment. CWSI remains a trusted partner, and I’m happy to recommend their services to any organisation seeking expert guidance in cyber security.”

End User Support Manager, Leading Irish University